Knowing which retreat planning forms to start with makes the whole process of organizing so much easier! Start here to learn which forms you need from the very beginning.
Planning can be overwhelming, especially if you’re just a ‘regular’ girl (albeit a grown-up girl haha) like me with no training and not much experience organizing women’s ministry events.
Years ago, when I first heard God’s call on my life to bring women together for support and encouragement in His name, I thought I surely must be mis-hearing Him. Why me? Weren’t there so many others more qualified?
Retreat Planning Forms – Where to Start
Thinking back to how unsure I was that I could follow God’s desire for me reminds me of Moses suggesting his brother, Aaron, to go instead of him. He knew Aaron was more qualified.
But as the popular saying goes, God doesn’t call the qualified; He qualifies the called.
Getting through those fears took a little time, but I kept trusting God and pushing forward. After organizing several successful retreat and feeling such fulfillment in them, I knew that I could do more.
It also became evident to me that I had a way I could help others beyond holding retreats. As a computer teacher in my ‘day job’, creating forms and documents comes easily to me and I love to create digital documents.
Because I hadn’t been able to find many resources to help me organize and plan, I created my own from the very beginning.
Women’s ministry leaders from all over plan retreats on a regular basis.
What if I could help them prepare by creating templates of the forms and flyers they needed?
I know many people don’t know how or simply don’t have time to design and create everything. My forms could help!
I created Your Complete Guide to Planning a Christian Women’s Retreat in order to give retreat leaders easy access to my entire process. If you want step-by-step guidance with me to help along the way, be sure to check out the guide HERE.
You can also find each individual form in the Loving Christ store.
If you’d like to simply create your own forms, let me help by showing you the five most practical forms you’ll want to create. You can click through on most to see more ideas on what we include and how we use each form.
Before creating your forms, be sure to pick your theme so the title and graphics on your forms all go together and convey the purpose of the retreat.
Start with these 5 Most Practical Retreat Planning Forms
Promotional Flyer
First, consider the promotion of your event. You’ll want to create flyers to post around the church and at local businesses such as Christian bookstores and coffee shops.
Registration Forms
Next, you’ll need to have a way for ladies to sign up for your retreat. You can offer printed forms, online forms, or both. For printed forms, use either a full page form or a tri-fold form. The easiest way I’ve found to make an online form is with Google Forms (plus, it’s free).
Tri-fold Brochures
Brochures can be used for two purposes: promotion and registration. I like to hand them out at events to promote upcoming retreats.
Retreat Agendas
Having an itemized agenda will help both leaders and attendees. We also make two versions. One has a general outline with times for the attendees. The other has specific information such as leaders’ names who are in charge of each section or activity.
Exit Surveys
It’s important to get feedback in order to know what you did right and what you might want to change up the next time. We’ve received valuable feedback and some great testimonials through our exit surveys. You’ll definitely want to have one.
Of course there are many more forms and resources you’ll want but if you begin with these 5 retreat planning forms, you’ll be off to a great start!
Don’t forget to pick your theme so you can include the title and key scriptures on all your forms!
Practical Retreat Planning Forms
Start with these practical retreat planning forms when organizing a Christian women's retreat.
Retreat Registration Forms
These easy to edit retreat registration forms will allow you to quickly start bringing in ladies for your retreat.
Get access to both a full page form that you can customize with all of your own information and print to hand out AND a customizable tri-fold information brochure plus registration form.
Retreat Promotional Flyers
Promotional flyers provide an inexpensive and easy way to get the word out about upcoming retreats.
With this purchase, you'll get access to both a MS Word and a Google Doc sample flyer and template that you can customize to fit your own retreat needs.
Sample Retreat Agendas | Christian Women's Retreat Resources
Creating retreat agendas for women's ministry and retreats doesn't always come easy. Use our actual agendas as templates for your own and save time!
Women's Retreat Exit Survey
Use an exit survey to easily determine what went well at your women's retreat and where you might need to make some changes.
You can either download and print the pre-made survey or use the editable survey so you can customize your own.
You might also like these retreat planning posts:
How to Plan and Organize a Women’s Retreat
20 Activity Ideas for Christian Women’s Retreats (from Ministry Leaders)
Our Most Popular Retreat Crafts
Planning Food for a Women’s Retreat
7 More Teams for Retreat Planning
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